Executive Administrator – Scientific Director & Senior Scientist

Location: Headquarters office in Bismarck, ND

Delta Waterfowl is The Duck Hunters Organization, a leading conservation group founded in 1911.  We work to produce ducks through intensive management programs and conservation of breeding duck habitat. Delta conducts vital waterfowl research and promotes and protects the continuing tradition of waterfowl hunting in North America.

Our Mission is to produce ducks and secure the future of waterfowl hunting.

Our Vision is abundant waterfowl and endless opportunities for hunters.

Delta’s international headquarters is located in Bismarck, North Dakota.  Currently, our dedicated team consists of almost 100 employees, of which about half work within our headquarters office and the other half work remotely throughout the US and Canada.  Our organization has experienced tremendous growth over the last few years and this is expected to continue.  This is an exciting time for Delta as we look to the future, and we are looking for talented and skilled individuals who have a passion to perform meaningful work to join our team!

POSITION SUMMARY

This pivotal role offers senior-level administrative support to Delta Waterfowl's executive leadership, specifically the Scientific Director and Senior Scientist. Additionally, operating with a high degree of confidentiality and efficiency, managing a wide array of administrative tasks while ensuring sensitive information remains secure.

ESSENTIAL FUNCTIONS

  1. Manage the Senior Scientist and Scientific Director’s calendar, travel arrangements, and correspondence
  2. Coordinate logistics for scientific conferences, symposia, and board meetings
  3. Draft, edit, and format scientific reports, presentations, and correspondence
  4. Organize and maintain confidential records, research documentation, and databases
  5. Screen and prioritize communications, ensuring timely follow-up and resolution
  6. Organize and support team meetings, workshops, and collaborative projects
  7. Liaise with internal departments (e.g., finance, HR, IT) to support scientific operations
  8. Track deadlines for grant submissions, publications, and regulatory filings
  9. Assist with onboarding and coordination of visiting researchers, interns, and fellows
  10. Support planning and execution of strategic initiatives and special projects
  11. Draft communications, reports, and updates for stakeholders and advisory boards
  12. Maintain records, databases, and documentation relevant to scientific programs
  13. Monitor budgets and assist with expense reporting and procurement processes 

REQUIRED QUALIFICATIONS

To succeed in this role, candidates must demonstrate the ability to perform each essential duty effectively. The qualifications outlined below reflect the necessary knowledge, skills, and competencies. Reasonable accommodations may be provided to support individuals with disabilities in fulfilling these responsibilities:

  1. Minimum of five years of proven success in executive-level administrative roles.
  2. Exceptional verbal and written communication abilities.
  3. Demonstrated capacity to maintain confidentiality, exercise sound judgment, and remain composed and focused under pressure.
  4. Ability to collaborate effectively within a team and engage professionally with the general public.
  5. Strong aptitude for managing multiple priorities in a dynamic, fast-paced environment.
  6. Resourceful and responsive to change, with solid problem-solving capabilities.
  7. Advanced analytical skills and the ability to work independently. Proficient in Microsoft Office Suite, including PowerPoint, and other relevant software tools.
  8. Willingness and ability to travel for meetings and events approximately three times per year.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, talk and listen.  The employee requires dexterity in using telephone, computer keyboard, mouse, calculator and other office equipment. The employee is regularly required to stand, walk, and navigate stairs.  The employee must be able to lift and move up to 40 pounds unassisted.  Vision abilities required by this job include close vision, depth perception and ability to adjust focus.

EMPLOYEE ATTRIBUTES

Determined | We are fully committed to achieving our mission of producing ducks and securing the future of waterfowl hunting.

Experienced | We recognize the value our team brings in knowledge, skills, and abilities, and we embrace professional development opportunities to maximize our collective future potential.

Lively | We make sure enthusiasm and positive energy is present in everything we do.

Team Focused | We seek strong collaborative partnerships with others and recognize the value each person brings to achieve our collective goals.

Accountable | We work hard to earn the trust of our donors, the public, and each other, and hold ourselves accountable to the highest professional standards.

APPLICATION PROCEDURES:

Please submit the following documents to jobs@deltawaterfowl.org:

  • Cover Letter
  • Resume
  • Three Professional References

 

Delta Waterfowl is proud to be an equal opportunity employer.