Administrative Coordinator

Location: Headquarters Office in Bismarck, ND

Delta Waterfowl is The Duck Hunters Organization, a leading conservation group founded in 1911. We work to produce ducks through intensive management programs and conservation of breeding duck habitat. Delta conducts vital waterfowl research and promotes and protects the continuing tradition of waterfowl hunting in North America.

Our Mission
Delta uses science-based solutions to produce ducks, conserve prairie wetlands, and ensure the future of waterfowl hunting.

Our Vision
Abundant ducks and endless opportunities for all waterfowl hunters.

Delta’s international headquarters is located in Bismarck, North Dakota. Currently, our dedicated team consists of almost 100 employees, of which about half work within our headquarters office and the other half work remotely throughout the U.S. and Canada. Our organization has experienced tremendous growth over the last few years and this is expected to continue. This is an exciting time for Delta as we look to the future, and we are looking for talented and skilled individuals who have a passion to perform meaningful work to join our team!

JOB SUMMARY
This position serves as our office’s primary receptionist for all general calls, emails and in-person visitors, as well as performs a variety of general office support responsibilities.  Responsible for the timely coordination, processing, and completion of assigned mailings and other communication projects.

ESSENTIAL FUNCTIONS

1. Answers telephone in a friendly manner, gives information to callers, takes messages, or transfers call to appropriate individuals
2. Greets visitors, handles their inquiries, and directs them to the appropriate staff 
3. Processes daily mail and deposits
4. Coordinates and completes various mailings and communication projects as assigned
5. Prepares and sends meeting notifications and information
6. Manages multiple general inbox emails
7. Processes store orders and maintain inventory records
8. Operates a variety of office machines (i.e., copier machine, postage machine)
9. Primary liaison for maintenance needs 
10. General administrative duties as needed
11. Other duties as assigned

REQUIRED QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. High school diploma or equivalent, and at least three years of related professional experience
2. Excellent interpersonal skills
3. Knowledge of clerical office practices and procedures, record keeping practices, word processing, spreadsheet, database, and presentation software
4. Prior experience editing and proofing documents
5. High degree of accuracy, timeliness in execution of data processing, and discretion of information
6. Ability to perform assigned responsibilities with minimal supervision

PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to communicate verbally and nonverbally. The position duties require dexterity in using telephone, computer keyboard, mouse, calculator and other office equipment. The employee is regularly required to sit, stand, walk, and navigate stairs. The employee must be able to lift and move up to 30 pounds. Vision abilities required by this job include close vision, depth perception and ability to adjust focus. Generally, this position will work in a standard office environment though there will be periodic times spent outdoors in the seasonal and environmental elements as the employee is performing job duties.

EMPLOYEE ATTRIBUTES
Determined | We are fully committed to achieving our mission of producing ducks and securing the future of waterfowl hunting.
Experienced | We recognize the value our team brings in knowledge, skills, and abilities, and we embrace professional development opportunities to maximize our collective future potential.
Lively | We make sure enthusiasm and positive energy is present in everything we do.
Team Focused | We seek strong collaborative partnerships with others and recognize the value each person brings to achieve our collective goals. 
Accountable | We work hard to earn the trust of our donors, the public, and each other, and hold ourselves accountable to the highest professional standards.

APPLICATION PROCEDURES:
Please submit the following documents to jobs@deltawaterfowl.org:

• Cover Letter
• Resume 
• Three Professional References

Delta Waterfowl is proud to be an equal opportunity employer.